A CSA College and University Collection Care Grant of $1500 is intended to assist the costume and textiles collection of a college or university that receives little or no financial support from its institution. Funding may be used to support the care, conservation, and/or instructional mission of a collection of historic, period, or otherwise informative costume and textiles that are intended for preservation and are used for study by an institution that has a degree program in apparel, textiles, or theatre.
First awarded in 2006, and now funded by the CSA Endowment, one or more College and University Collection Care Grants is awarded annually. These grants assist a college or university collection (not eligible for a Small Museum Collection Care Grant) and may be used for appropriate supplies or display items, the services of a consultant or specialist, or other projects which relate directly to the institution's costume collection and foster the care or use of the collection at a level appropriate to the particular collection's most pressing needs. These focused grants do not permit an "overhead" or "operational cut" that many colleges and universities typically take from grant funds they receive.
Institutions applying for a grant must meet the following requirements:have a degree program in apparel, textiles, or theatre
have a collection consisting of dress, textiles, and related objects (published materials, textile production tools/equipment, etc.) that is intended for preservation
legally own the collection (a private collection housed in a college/university is not eligible)
provide institutional support for the collection in the sense that institutional employee(s) are responsible for the care and maintenance of the collection
provide institutional endorsement of the collection by some expression of commitment (such as exhibition space, insurance, storage, or staff time) for the care and management of the collection
to accept a grant, an institution must be or become an Institutional Member of the Costume Society of America or have an active staff member who is an Individual CSA member
an institution is not eligible to receive a grant more than once in three years
Completed applications must be sent electronically or postmarked by February 28, 2015.
Complete the application (see below). Applicants are strongly encouraged to submit one application electronically. If not submitting electronically, send six (6) copies of the application material, together with any relevant documentation and supporting material.
Send electronic submissions to: KJBohleke@ship.edu
Send hard copies to: Karin Bohleke, CSA College and University Collection Care Grants Committee Chair
Costume Society of America
P.O. Box 852
Columbus, GA 31902-0852
Questions? Contact Karin Bohleke, CSA College and University Collection Care Grants Committee Chair, at KJBohleke@ship.edu.
A CSA College and University Collection Care Grant is intended to make a dramatic beneficial impact on the receiving institution's costume collection. There is no set limit on institutional budget size, since the field of candidates may vary from year to year; however, budget size and access to other financial resources will be taken into account when selecting grant recipients, with strong preference given to projects supporting collections that receive little or no financial support from their college or university.
Applications will be evaluated on:high impact of the project on collection's well-being and mission
feasibility of the project in terms of budget, timeline, and personnel to carry it out
significance of the collection to the academic unit
The grant committee will review the applications and select a short list of candidates. Recognizing that applicants may not be able to prepare a complete project proposal (with formal proposals from conservators or consultants and a list of the most appropriate materials), institutions may be asked to clarify or refine their applications if necessary. The grant committee will work with these applicants to ensure that their proposed project is feasible, conservationally sound, in the best interests of the collection, and meets the collection's most pressing needs. A final evaluation will then be done and the grant committee will select the grant recipients.
Grant recipients will be announced at the CSA National Symposium. Grant funds will be available by June 15. Funded projects must be completed by June 30 of the following year. Upon completion of their project, each institution must submit a final report, preferably with before and after images, to the grant committee chair. Completed projects will be publicized in CSA News and/or CSA E-news and media in the institutionís area.
Contact Name _________________________________ Title _____________
Telephone ___________________________ Email _______________________
Please provide a very brief summary of the proposed project.
Provide answers to the following on additional sheets of paper. Incomplete applications will not be considered.
1) Briefly describe the institution and the program(s) that the collection supports. Detail how the collection is used to support the mission of the institution, and whether the collection is used for research, teaching, and/or exhibition. Briefly outline the departmentís budget that is used to support the collection.
2) Describe the size and scope of the costume and textile collection, detailing any objects that have special significance to the institution or to the study of dress/textiles. Detail any mission and policy statements describing the goals for the collection and any collection development procedures. Briefly describe any internal or external collection advisory boards. (Brochures or other published information that describe the collection can be submitted with the application.)
3) Detail what, if anything, has been done with the collection in terms of cataloguing and research, care and storage, exhibition, and publication. Briefly describe the personnel who work with the collection.
4) Describe the proposed project. Include specific information about the costume objects to which it pertains and the timeline and personnel for the project.
5) Outline the budget for the proposed project, including any requested supplies and personnel (see next two questions).
6) If supplies are requested, list what they are and how they will be used. Attach a list of itemized supplies and suppliers, services, quantities, costs, and totals. (For a list of appropriate archival supplies and suppliers, please consult the Archival Storage Supply List.)
7) If the project involves a consultant or specialist, name the person and attach a résumé (no more than two pages) describing the individual's qualifications and experience and also attach a letter of intent from that person agreeing to work for the compensation outlined in the budget and within the time frame of the project. To find a qualified conservator, please visit the American Institute of Conservation website at www.conservation-us.org. If staff are involved, name the staff person and attach a brief résumé (no more than two pages) describing the staff member's qualifications and experience. Staff members should have basic knowledge of current standards of caring for fiber-based objects.
8) Outline the impact of the proposed project on the institution, detailing why the institution needs this grant and how the project meets the costume collection's most pressing needs.
9) Include a letter of support from the administrator of the department that oversees the collection.
Submit an electronic application or mail five (5) copies of the application, postmarked no later than February 1, 2015, to:
Karin Bohleke, CSA College and University Care Grants Committee Chair
Costume Society of America
P.O. Box 852
Columbus, GA 31902-0852
Receipt of applications will be acknowledged within one week.