CSA College and University Collection Care Grant

Purpose The CSA College and University Collection Care Grant is intended to assist the costume and textiles collection of a college or university that receives little or no financial support from its institution. Funding may be used to support the care, conservation, and/or instructional mission of a collection of historic, period, or otherwise informative costume and textiles that are intended for preservation and are used for study by an institution that has a degree program in apparel, textiles, or theatre. Description The $1500 College and University Collection Care Grant, first awarded in 2006, is intended to assist with the care, maintenance, preservation, and instructional missions of a college or university collection that is not eligible for a Small Museum Collection Care Grant. This is a small and highly focused grant, and because of this factor, it does not permit the "overhead" or "operational cut" that many colleges and universities take from grant monies that are awarded. Eligibility Institutions applying for a Grant must meet the following requirements: be a degree granting institution have a degree program in apparel, textiles, or theatre The institution must legally own the collection; it cannot be a private collection housed in a college/university. provide institutional support for the collection. duties include the care and maintenance of the collection. provide institutional endorsement of the collection by some expression of commitment, such as, exhibition space, insurance, storage, or time invested in the care and management of the collection to accept the Grant, the chosen institution must become an Institutional Member of CSA The collection seeking assistance must: consist of dress, textiles, and related objects (published materials, textile production tools/equipment, etc.) be legally owned by the institution applying for the Grant (not a private collection housed in a college/university) be intended for preservation Selection Criteria Applications will be judged by: high impact of the project on collection's well-being and mission feasibility of the project in terms of budget, time line, and personnel to carry it out significance of the collection to the academic unit Application Deadline Completed Applications must be postmarked by February 28 (years ending in an odd number). Application Procedure Complete the application (see below ), and send five copies, together with any relevant documentation and supporting material, to: Karin Bohleke, Chair, College and University Collection Care Grant The Costume Society of America 390 Amwell Road, Suite 403 Hillsborough, NJ, USA 08844 Grant Schedule The Grant Committee will review the applications and proposals and select a short list of candidates. After clarifying the proposals as needed, the Committee will complete a final evaluation and select a recipient. Institutions may be asked to clarify or refine their applications if necessary, working with the Grant Committee to ensure that their proposed project is feasible, conservationally sound, in the best interests of the collection, and meets the collection's most pressing needs. After clarifying proposals as needed, a final evaluation will be done and the Grant Committee will select the grant recipients. Grant recipients will be announced at the National Symposium of the Costume Society of America. Grant funds will be available by June 15. Funded projects must be completed by June 30 of the following year. Upon completion of their project, each institution must submit a final report to the Grant Committee Chair. CSA News and/or CSA E-news will publicize the completed projects to CSA members and information will be sent to newspapers in the institution's area to generate local publicity. Application for the CSA College and University Collection Care Grant Institution's Name________________________________________________ Institution's Address______________________________________________ Contact Name _________________________________ Title _____________ Telephone ___________________________ Fax _______________________ E-mail __________________________________________________________ Please provide a very brief summary of the proposed project. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Please answer the following queries on additional sheets of paper. Each question requires a complete and full answer. Incomplete applications will not be considered. 1) Briefly describe the institution and the program(s) that the collection supports. Detail how the collection is used to support the mission of the institution, and whether the collection is used for research, teaching, and/or exhibition. 2) Describe the size and scope of the costume and textile collection, detailing any objects that have special significance to the institution or to the study of dress/textiles. (Brochures or other published information that describe the collection can be submitted with the application.) 3) Detail what, if anything, has been done with the collection in terms of: cataloguing and research; care and storage; exhibition; and publication. 4) Briefly describe the personnel who work with the collection. 5) Detail any mission and policy statements describing the goals for the collection and any collection development procedures. Briefly describe any internal or external collection advisory boards. 6) Describe the proposed project. Include specific information about the costume objects to which it pertains and the time line and personnel for the project. 7) If supplies are requested, list what they are and how they will be used. Attach a list of itemized supplies and suppliers, services, quantities, costs, and totals. If the services of an outside consultant are included in the overall budget, include a letter of intent from that person agreeing to work for the compensation outlined in the budget and within the time frame of the project in question. Applications without a budget will not be considered. 8) Outline the impact of the proposed project on the institution, detailing why the institution needs this grant and how the project meets the costume collection's most pressing needs. 9) Please include a letter of support from the administrator of the department that oversees the collection. Mail 5 copies of the application, postmarked no later that February 1, to: Karin Bohleke, Chair, CSA College and University Care Grant Committee kjbo...@ship.edu The Costume Society of America 390 Amwell Road, Suite 403 Hillsborough, NJ, USA 08844 For more information call 1-800-CSA-9447